5 workplace polices every business should have

We list below the five fundamental policies you should think about implementing in your business. Of course, the nature of your business and the sector that you operate in may impact the policies you need, however we believe every business should implement these five policies.

1. Employee Handbook – this is absolutely crucial for any new starters joining your company. An employee handbook is essentially an onboarding tool containing valuable information about the firm, its culture, the benefits offered and the procedures to follow for the day-to-day operations of the business. In a nutshell, it sets out clear expectations of your employees but also helps protect the company from legal issues by documenting compliance with employment laws and regulations.

2. Health & Safety Policy – This policy is also essential. Not only for all employees, but businesses too, as they have a legal obligation to ensure that procedures are documented so everyone knows what to do in case of an emergency. If you have five or more employees, you must have this policy in place. If you have fewer than five employees, you are not required by law to have a policy in place, but it is useful (and good practice). You can find more information on the Government website – Health and safety at work – GOV.UK or visit the HSE website.

3. Data Protection and Privacy Policy – Having a data protection and privacy policy in place is not just a regulatory requirement but also a strategic advantage. You should implement these policies early in the formation of your business.  As soon as you start collecting personal data, i.e., from clients, and employees, a policy should be implemented. As your business grows, whether that be at a fast pace or organically, you will start to collect more and more data. Therefore, it’s very important that this policy is reviewed and updated to reflect any changes. Under the Data Protection Act 2018 (in the UK), you are obligated to protect personal data and, if this is breached, you could face legal penalties.

4. Harassment and Discrimination Policy – Under the Equality Act 2010, all employers are legally required to prevent discrimination and harassment in the workplace. A policy must be in place to ensure compliance with these laws. Under the new employment laws announced on 10 October 2024, employers will now have a statutory duty to take reasonable steps to prevent sexual harassment in the workplace.

5. Hybrid and/or Flexible Working Policy – Since the pandemic, more and more firms are adopting a hybrid working arrangement. Employers should be open minded about this arrangement and look at the benefits of this, such as: job satisfaction, productivity, work-life balance, health and wellbeing, staff retention and diversity and inclusion. Research has consistently found that employees value and prefer flexible working. Since April 2024, all employees are now able to make two flexible working requests in a 12-month period. The main reason for this change is to balance the business needs and the employees’ wellbeing. The types of flexible working available are:

1. 1. Remote working
   2. Flexible hours
   3. Part-time work
   4. Job-sharing
   5. Compressed hours

The above is just some of the policies needed but, as your business grows, the need to implement more will become apparent. If you require any support with your policies, please contact us.